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Benefits of a Digital Signature Certificate
Holding a Digital Signature Certificate has many advantages, some of them are discussed as follows :
Authentication:
When conducting business online, a DSC helps in authenticating the personal information of the individual holder.
Enhanced security:
The DSC’s enhanced security features avoid unauthorised access to your documents and records. No one can forge your signature, tamper with the records, or change the contents of your paper. Your DSC verifies and authenticates the signature.
Reduced cost and time:
Digital signatures ensure a smoother workflow in an organization by limiting the time and cost spent on signing documents and contracts. Documents can be signed by the required persons in a click of a button. This is especially useful when the signer is located in a different area and there is no dependency for him/her to be physically present.
Data integrity:
Digitally signed documents cannot be changed or modified after they have been signed, making the records safe and stable. These certificates are often required by government entities in order to cross-check and validate business transactions.
Documents Required For DSC
The requirements for applying a Digital Signature Certificate are as follows —
For Indians Individuals:
- ID proof: passport/driving license or any photo identity issued by the govt.
- PAN card
- Address proof: Aadhaar card/voter ID/driving license/registration certificate
- Attesting officer proof
Indian organizations:
- Organizational PAN
- Partnership deed, if applicable
- List of authorized signatories which could be the list of directors, board resolution, etc.
- Authorized signatory ID proof
- GST certificate
For Indian companies, the documents may differ depending upon the type of entity like partnership, proprietorship, sole ownership, LLP, etc.
Foreign individuals and organizations:
- Attested copy of applicant’s passport
- Attested copy of visa, if the applicant is out of their native country
- Attested copy of resident permit certificate, if the applicant is in India
- Attested copy of any govt-issued address proof
Foreign attestation procedure For DSC:
An authorization letter must be sought with the respective company seal and signature from the.
- Embassy of the native country (If the applicant is out of their native country)
- Apostilled by the native country after a public notary (if the country is in the Hague Convention). For example, Austria, Greece, Oman, Australia, Iceland, Ireland, Japan, etc.
- Consularized by the native country, after a public notary (if the country is not in the Hague Convention). For example, China, Indonesia, Malaysia, Myanmar, etc.
The DSC Glossary
DSC – Digital Signature Certificate
CCA – Controller of Certifying Authorities
CA – Certifying Authority
MCA – Ministry of Corporate Affairs
RA – Registration Authority
DSC Tender – Companies and organisations who participate in or plan to participate in eTendering processes on various Government websites must have a Digital Signature Certificate (DSC). A digital signature certificate not only makes it possible for e Tendering, which is very convenient and transparent, but also increases the security of other online transactions.
E-document – Electronic document means information that is created, generated, sent, communicated, received, or stored by electronic means. Example: purchase orders, invoices, credit/debit notes etc.